RIM SOLUTIONS FOR BUSINESS
RIM Solutions for Businesses within Every Industry
Regardless of a company’s size and reach, Access has the global expertise, powerful technologies and industry-related knowledge to always provide the right physical and digital asset management resources to improve efficiencies, reduce costs and mitigate data breach risks.
SYNTHESIZE PHYSICAL AND DIGITAL RECORDS
Access document scanning and indexing services can streamline workflows without sacrificing user retrievability or security. By converting your physical records into electronic documents, you can:
- Consolidate information currently scattered throughout departments.
- Improve document search and retrieval processes.
- Easily share vital records wherever, and whenever, necessary.
- Save space and reduce storage costs.
- Ensure regulatory compliance.
Our document-type classification and page-level indexing solutions can accurately file relevant information together, guaranteeing complete records and prompt retrievals. And our powerful technologies and analytics allow you to securely manage, organize and retrieve your documents from any internet-connected device.
SAVE SPACE WITH OFFSITE STORAGE
Whether large or small, every business struggles with space – there just never seems to be enough of it.
Add into that the various state and federal regulations requiring certain records be retained in physical format, and storage cabinets may start appearing outside of the storeroom. That leaves forward-thinking businesses with two options: endure a costly relocation or renovation, or choose an offsite storage provider, like Access, to reduce costs.
At Access, you can enjoy the very best security features with our state-of-the-art facilities:
- Perimeter and interior surveillance systems.
- Fingerprint access requirements.
- Barcode-based inventory tracking at container- and tape-levels.
- Environmentally-friendly, dry fire suppression systems.
- Powerful technologies and analytics with our web-based inventory management.
For those businesses that require additional security measures, or that have records susceptible to deterioration (like microfilm), some of our locations also offer secure vaults with temperature and humidity regulating systems.
IMPROVE EFFICIENCES WITH SECURE RETRIEVALS
At Access, we go above the standard industry practices of traditional document management vendors. We take the time to truly understand our client’s specific industry, and provide comprehensive solutions to fully address their needs.
For example, we’ve established various physical and digital asset retrieval methods to ensure clients receive their information according to their preferences. These methods include:
- Prompt deliveries of physical records, to whichever office needed.
- Scan-on-Demand services to deliver physical records electronically.
- At-will retrievals of already digitized files through our encrypted online repository, FileLineACCESS.
While there are many benefits to receiving physical documents, choosing to digitally access them can lower costs and enable you to streamline processes and procedures. With our powerful software and analytics, you can make informed decisions about your sales, operations or inventory faster, without maintenance costs or IT investments. We can also tailor access levels to ensure you have control over who retrieves, edits or views what information.
No matter your delivery preferences, we have the earned experience and global expertise to be the records management partner you’re looking for.
ESTABLISH COMPLIANT DESTRUCTION PROGRAMS
Compliant retention and destruction programs help forward-thinking businesses avoid fines and penalties, mitigate risks associated with improperly discarded documents, and reduce costs related to storage requirements.
At Access, we provide flexible and scalable shred programs and on-demand destruction services for those physical assets that outlive their retention requirements. To further ensure you meet all relevant regulations, such as HIPAA, Gramm-Leach-Bliley, FACTA and the Federal Privacy Act, we will also provide a Certificate of Destruction and any other necessary paperwork.
In addition, our AAA NAID certified locations also allow you to confidently destroy and recycle computer equipment, electronic media (including tapes, CDs and disks), and other office equipment.
QUARTERLY BUSINESS REVIEWS
We understand that the information management needs of every business are as unique as the organization itself. We also believe that those needs evolve and grow throughout time, meaning that programs should be evaluated regularly and updated as necessary.
That’s why we schedule quarterly reviews to discover program areas that can be enhanced, as well as to ensure complete compliance with internal information governance policies and the applicable industry’s regulations.
Access Quarterly Reviews involve the:
- Monitoring of activity trends.
- Validations of retention and destruction schedules.
- Reviews of new items and their necessary schedules.
- Observations of storage volume growths by department.
Whenever applicable, we will also share industry “best practices” to make sure you are aware of any significant advancements in records management practices and productivity. Contact us today and enjoy the very best service that only Access can provide.